Todoist is great for personal lists, but the 5-project cap and paid-only kanban push a lot of users to look for something with fewer limits. Here are 8 alternatives ranked by what's actually free.
Unlimited projects, kanban boards, and team workspaces — everything Todoist locks behind a paid plan, free forever.
Task manager with a built-in Pomodoro timer and habit tracker. Similar personal-list feel to Todoist.
Free personal task app from Microsoft with Outlook integration.
Beautifully designed personal task manager for Apple devices. One-time purchase, no sync to non-Apple platforms.
Ultra-minimal task app inside Gmail and Google Calendar.
Personal task manager and calendar. Free plan is basic.
Docs plus databases you can shape into a task manager.
Deep GTD-focused personal task manager for Apple platforms. Steep price, steep learning curve.
We evaluated Todoist alternatives on free-plan project limits, availability of kanban and calendar views, team collaboration on the free tier, cross-platform availability, and total price. Tools that matched or exceeded Todoist Pro's feature set for free were ranked highest.
todo.bytesvibe. It removes Todoist's 5-project cap and includes kanban boards, team workspaces, comments, and attachments free — features Todoist gates behind Pro or Business.
The most common reasons are the 5-project cap on the free plan, kanban being a paid-tier feature, and the lack of true team workspaces without a Business subscription.
Yes — todo.bytesvibe offers unlimited projects on the free plan.
todo.bytesvibe. It includes team workspaces, member roles, and task assignment on the free plan, whereas Todoist requires the Business plan for shared workspaces.
Yes — Vikunja and Super Productivity are open-source personal task managers. Neither matches Todoist's polish, but both are free and self-hostable.
todo.bytesvibe imports tasks via CSV export from Todoist. Members, comments, and attachments work immediately after signup.
todo.bytesvibe replaces Todoist with unlimited projects, kanban, and teams — free, forever.
